Administrativni referent/Administrative officer

INPUT je podjetje s sedežem v Ljubljani, ki nudi popolno podporo pri odpiranju in prenovi prodajnih ter skladiščnih prostorov. Naše storitve zajemajo celostno spremljanje projektov, natančno načrtovanje, 3D modeliranje in inovativno notranje oblikovanje. Zavezani smo k zagotavljanju, da vsak projekt doseže svoje roke in izjemno dobro deluje, pri čemer uresničujemo vizije naših strank. Naša predanost odličnosti nas vodi v nenehne raziskave, sodelovanje z vodilnimi podjetji in vlaganje v izobraževanje naših zaposlenih. Ta zaveza zagotavlja, da smo na čelu najnovejših trendov v opremljanju, kar posledično izboljšuje izkušnjo strank.

Ponosni smo na ponujanje programa 360°, ki vključuje različne prodajne in skladiščne sisteme, pametno opremo, digitalne rešitve in napredne svetlobne sisteme. Pri INPUT-u je naš cilj zagotoviti brezhibno in učinkovito storitev, ki podpira naše stranke od začetka do konca, zaradi česar smo idealen partner za vse potrebe po prodajnih in skladiščnih prostorih.

Opis Delovnega Mesta

To je zaposlitev s polnim delovnim časom na lokaciji v Ljubljani za Administrativnega Referenta. Administrativni Referent bo odgovoren za splošna administrativna opravila, nudenje administrativne podpore, komuniciranje z notranjimi in zunanjimi deležniki ter zagotavljanje odlične storitve za stranke. Delovno mesto vključuje tudi organiziranje in koordinacijo različnih administrativnih procesov.

Naslov pisarne: Tbilisijska 85, Vič Ljubljana

Delovne Naloge:

• Obravnava in upravljanje vseh poslovnih komunikacij, vključno z elektronsko pošto, pisma in telefonske klice.
• Zagotavljanje pravočasnih in profesionalnih odgovorov na poizvedbe in zahteve.
• Organizacija in arhiviranje dokumentacije
• Vzdrževanje urejenih evidenc vseh poslovnih dokumentov.
• Uvajanje učinkovitih sistemov za enostavno iskanje dokumentov.
• Organizacija sestankov in poslovnih obiskov
• Načrtovanje in koordinacija sestankov, vključno s pripravo dnevnih redov in urejanjem prizorišč.
• Organizacija in upravljanje logistike za poslovne obiske in dogodke.
• Uporaba računovodske programske opreme Pantheon
• Vnos in natančno knjiženje vseh prejetih računov v računovodski sistem.
• Ustvarjanje izhodnih računov
• Generiranje in izdajanje izhodnih računov strankam.
• Priprava podatkov za izračun DDV
• Nadzor in zagotavljanje skladnosti finančnih evidenc s fizičnimi zalogami in materiali.
• Evidentiranje in nadzor baze strank
• Vzdrževanje in posodabljanje baze strank, zagotavljanje točnosti in popolnosti.
• Usklajevanje računov s strankami/dobavitelji
• Redno usklajevanje računov s strankami in dobavitelji za zagotavljanje točnosti in reševanje neskladij.
• Sodelovanje z računovodjo
• Tesno sodelovanje z računovodjo za zagotavljanje potrebnih informacij in podpore.
• Pomoč pri pripravi finančnih poročil in izkazov.
• Priprava in pregled pogodb, odločitev in drugih pravnih dokumentov.
• Zagotavljanje skladnosti z zakonskimi predpisi o varnosti in zdravju pri delu (VZD) in drugimi pravnimi zahtevami.
• Občasna organizacija transporta
• Urejanje in upravljanje logistike transporta po potrebi, zagotavljanje pravočasne in učinkovite dostave blaga in storitev.

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INPUT is a company based in Ljubljana that provides complete support in opening and renovating retail and warehouse spaces. Our services encompass full project monitoring, meticulous planning, 3D modeling, and innovative interior design. We are committed to ensuring that every project meets its deadlines and performs exceptionally well, bringing our clients' visions to life. Our dedication to excellence drives us to engage in continuous research, collaborate with leading companies, and invest in our employees' education. This commitment ensures we stay at the forefront of the latest trends in furnishing, ultimately enhancing the customer experience.
We pride ourselves on offering a 360° program, which includes a variety of retail and warehouse systems, smart equipment, digital solutions, and advanced lighting systems. At INPUT, our goal is to provide seamless and efficient service that supports our clients from start to finish, making us the ideal partner for all retail and warehouse space needs.
Role Description
This is a full-time on-site role for an Administrative Officer located in Ljubljana. The Administrative Officer will be responsible for general administration tasks, providing administrative assistance, communicating with internal and external stakeholders, and delivering excellent customer service. The role also includes organizing and coordinating various administrative processes.
Office address: Tbilisijska 85, Vič Ljubljana
Job Duties:
• Handle and manage all business communication, including emails, letters, and phone calls.
• Ensure timely and professional responses to inquiries and requests.
• Organization and archiving of documentation
• Maintain organized records of all business documents.
• Implement efficient filing systems for easy retrieval of documents.
• Organization of meetings and business visits
• Schedule and coordinate meetings, including preparing agendas and arranging venues.
• Organize and manage logistics for business visits and events.
• Work in Accounting Software Pantheon
• Enter and accurately post all incoming invoices into the accounting system.
• Creation of outgoing invoices
• Generate and issue outgoing invoices to clients.
• Preparation of data for VAT Calculation
• Monitor and ensure that financial records match physical inventory and materials.
• Recording and control of the Client Database
• Maintain and update the client database, ensuring accuracy and completeness.
• Reconciliation of Accounts with Customers/Suppliers
• Regularly reconcile accounts with customers and suppliers to ensure accuracy and resolve discrepancies.
• Collaboration with the Accountant
• Work closely with the accountant to provide necessary information and support.
• Assist in the preparation of financial reports and statements.
• Prepare and review contracts, decisions, and other legal documents.
• Ensure compliance with occupational health and safety (OHS) regulations and other legal requirements.
• Occasional Organization of Transport
• Arrange and manage transportation logistics as needed, ensuring timely and efficient delivery of goods and services.

• Tekoče znanje srbskega in slovenskega jezika je obvezno
• Spretnosti splošne administracije in administrativne pomoči
• Močne komunikacijske spretnosti
• Odlične storitve za stranke
• Organizacijske spretnosti
• Pozornost do podrobnosti
• Sposobnost samostojnega dela in dela v ekipi
• Obvladovanje MS Office
• Delovne izkušnje s programsko opremo Pantheon so prednost
• Ustrezna certifikacija ali diploma iz poslovne administracije ali sorodnega področja je zaželena

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Qualifications
• Fluency in Serbian and Slovenian languages is required
• General Administration and Administrative Assistance skills
• Strong communication skills
• Excellent customer service skills
• Organizational skills
• Attention to detail
• Ability to work independently and in a team
• Proficiency in MS Office
• Work experience in software Pantheon is plus
• Relevant certification or degree in Business Administration or related field is preferred